Microsoft Outlook 2010 offers premium business and personal e-mail management tools to more than 500 million Microsoft Office users worldwide. With the release of Outlook 2010, you get a richer set of experiences to meet your communication needs at work, home, and school.
From a redesigned look to advanced e-mail organization, search, communication and social networking features, Outlook 2010 provides you with a world-class experience to stay productive and in touch with your personal and business networks.
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Save time viewing, creating, and managing your e-mail
Think about how much e-mail you receive in a typical week today versus a typical week five years ago. We’ve redesigned Outlook 2010 to reflect these changes in your lifestyle and help keep up with the vast amounts of information you receive every day.
- Manage large amounts of e-mail with ease. Condense, categorize, or even ignore entire conversations with a few clicks. With new conversation management tools and the improved Conversation View, dozens of messages can turn into just a few relevant items. To start harnessing the power of Conversation View, go to the View tab in the Conversations group and select Show as Conversations.
- Send the right information to the right people and respond to e-mails rapidly. MailTips instantly alert you to potential distribution issues and Quick Steps take the multi-stepped tasks you perform most down to just a single click.1
Get easier access to the right tools
Locate the commands you need where you want them.
The improved Ribbon, available across Office 2010 applications, makes it easy to uncover more commands so you can focus on the end product rather than how to get there.
- Easily configure new and existing accounts, clean up your inbox, and visually see how much space is left in your mailbox. These are just a few of the many features available from the new Microsoft Office Backstage view. Backstage view replaces the traditional File menu in all Office 2010 applications to provide a centralized, organized space to manage your accounts and customize your Outlook experience.
Connect with people and stay up to date
Whether you’re managing a team or organizing a family event, it’s important to stay connected to people inside and outside your office or home. Outlook 2010 brings together various e-mail and communication networks so that staying connected with the people you care about is fast, simple, and fun.
- Combine multiple e-mail accounts, calendars, and address books and easily manage them from a single, centralized view.
- Manage your schedule using the new Schedule View. View multiple Outlook calendars, Windows Live, or other shared calendars, in a streamlined horizontal display.
- View the availability of a person and reach out to them using a variety of communication methods ― all on a new easy-to-access contact card. 2
- Get additional information about people, such as mutual friends and other social information, and stay better connected to your social and business circles through the new Outlook Social Connector.
Access your vital information anywhere, anytime
Check e-mail anywhere and quickly locate those important addresses and phone numbers when you need them. Now you can stay connected to your work and personal contacts by taking the new Outlook experience with you. It’s easy to keep on top of things while you’re on the go.
- Microsoft Outlook Web App: Stay up to date and in touch. View your e-mail messages, contacts, and calendar events stored on Exchange Server using a Web browser.3
- Microsoft Outlook Mobile 2010: Sync Outlook 2010 with an enhanced mobile version of Outlook specifically suited to your Windows phone.4
Manage your inbox, schedule, and contacts with ease, connect to various e-mail and social networks and obtain anywhere access to your information. Outlook 2010 helps you stay connected and in touch with your world at work, at home, virtually anywhere.
1 Microsoft Exchange Server 2010 is required for MailTips and must be enabled by Exchange administrator.
2 Instant messaging and presence requires one of the following: Microsoft Office Communications Server 2007 R2 with Microsoft Office Communicator 2007 R2; Windows Live Messenger, or another instant messaging application that supports IMessenger. Voice calls require Office Communications Server 2007 R2 with Office Communicator 2007 R2 or an instant messaging application that supports IMessengerAdvanced.
3 Outlook Web App, formerly known as Outlook Web Access, is available to Microsoft Exchange customers. An Internet connection and supported browser, such as Internet Explorer 7 for Windows, Safari 4 or later for Mac, and Firefox 3.5 or later for Windows, Mac, or Linux, are required.
4 An appropriate device and Internet connection are required. Outlook Mobile 2010 is not included in Office 2010 applications or suites or Office Web Apps. Outlook Mobile 2010 comes pre-installed on Windows phones (Windows Mobile 6.5 or later) and will be the default e-mail client at the general availability of Microsoft Office 2010.
Manage multiple e-mail accounts from one place.
You can easily manage e-mail messages from multiple mailboxes. Synchronize multiple e-mail accounts from services such as Hotmail, Gmail, or just about any other provider to Outlook 2010. Improved connectivity with Microsoft Exchange Server supports the use and management of multiple Exchange Server e-mail accounts in one location.
Manage large volumes of e-mail with ease.
Conversation View in Outlook 2010 improves the tracking of e-mail conversations—reducing information overload—and helps you manage large amounts of e-mail with ease. Entire conversations can be condensed or categorized with a single click. And, new conversation management tools enable you to save valuable inbox space by turning dozens of e-mails into just a few conversations using the Clean Up feature. Or, use the Ignore feature to send the entire conversation to your Deleted Items.
Here's how to start harnessing the power of Conversation View: On the View tab, in the Conversations group, select Show as Conversations.
Customize common tasks into single-click commands.
Create and save custom actions in a new way with Quick Steps in Outlook 2010. You can save time by creating and defining multistep tasks that you can execute with a single click, including reply and delete, move to a specific folder, create a new e-mail to assigned groups, and more.
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Make scheduling a breeze.
Conveniently and efficiently schedule appointments, share your calendar availability and manage your work schedule. With the E-mail Calendar feature, you can send your schedule to others so they can quickly find time for your next appointment. And, the new Schedule View provides a horizontal display of multiple calendars. New calendar management tools enable you to save frequently used groups of calendars so they can be quickly redisplayed whenever you need them.
Search to easily find what you’re looking for.
With Outlook 2010, you can easily sort through high volumes of data. The enhanced Search Tools provide you with ways to quickly find and manage large quantities of e-mail, calendar, and contact items.
Create e-mail messages that capture attention.
Dynamic graphics and picture editing tools are not just for Word and PowerPoint anymore. With Outlook 2010, you can grab your readers’ attention by using compelling visuals such as prebuilt SmartArt™ graphics, Office themes, and Styles. You also can more easily bring your ideas across to your readers by inserting and formatting screenshots in Outlook.
Stay connected to your social and business networks.
Outlook 2010 is your hub for friends, family, and colleagues. Use Outlook Social Connector to get additional information about people, such as mutual friends and other social information, while staying better connected to your social and business circles.1
Ensure that your e-mail messages get to the intended audience.
For business users, sending unnecessary e-mail messages to out-of-office contacts, accidentally replying to a large distribution list, or distributing confidential information outside the company are frequent concerns. With the new MailTips feature, you’re alerted when you are about to send e-mail to a large distribution list, to someone who is out of the office or to individuals outside the organization.2
Receive voice mail previews in your inbox.
With Outlook 2010 and new technology in Exchange Server 2010, a voice-to-text preview of a recorded voice message is sent along with the voice mail recording directly to your inbox. Access your messages virtually anywhere using your computer, Microsoft Outlook Mobile, or Microsoft Outlook Web App.3
Initiate live conversations from Outlook.
Keep in touch with your contacts. By using Office Communicator, or your instant messaging application, Outlook 2010 provides presence and status information for those on your buddy or contact list.4 Hover over a name, see their availability and then easily initiate a conversation directly through instant messaging. With Office Communicator, you can start a voice call without leaving Outlook.
1 Requires either SharePoint Server 2010 or a Windows Live account.
2 Exchange Server 2010 and IT staff administration is required for setup.
3 An appropriate device, Internet connection and supported Internet Explorer, Firefox or Safari browser are required. Outlook Mobile 2010 is not included in Office 2010 applications, suites or Web Apps but will be pre-installed on Windows phones (Windows Mobile 6.5 or later) when Microsoft Office 2010 is publicly available. The Outlook Web App will be available to Microsoft Exchange customers.
4 Instant messaging and presence requires one of the following: Microsoft Office Communications Server 2007 R2 with Microsoft Office Communicator 2007 R2; Windows Live Messenger, or another instant messaging application that supports IMessenger. Voice calls require Office Communications Server 2007 R2 with Office Communicator 2007 R2 or an instant messaging application that supports IMessengerAdvanced.
